Avoiding the Pitfalls of Holding a Board Meeting Online

As the pandemic is forcing companies to alter their working practices, remote work and virtual board meetings seem to remain in the future. The flexibility of a digital meeting allows for attendees to take part without having to consider travel restrictions or quarantine periods in addition to reducing the cost of hotels and flights.

Online meetings are simple to organize and have become increasingly common for mission-driven organisations who wish to ensure that their communications remain open despite the COVID-19 crisis. It is essential to be aware see this site itcounts.org.uk/virtual-data-rooms-as-one-of-the-most-effective-tools/ of the pitfalls of digital meetings in order to avoid them and make your online board meetings as effective as they can be.

The software platform you use to host your hybrid or virtual meetings is of paramount importance. Choose a software platform that includes the Waiting Room function to shield your meeting from unauthorized attendees and only allow those who are invited by the co-host of the meeting or host. Provide training to your board members so they are familiar with the technology.

Encourage your board members, to use a headset or speakerphone during the meetings. Also, encourage them to declutter and organize their office to make it appear professional and camera-ready. Take away personal photos and other items that distract them. Remind them to sit on a chair rather than on their couch or bed. This will make them appear more professional and presentable during the meeting. Additionally, encourage them speak up at the start of the meeting so everyone can hear them and start the meeting in a positive way.